MeisterTask Review

The MeisterTask UI

Are you looking to upgrade your task and project management abilities? MeisterTask could be the answer.

Best described as a cloud-hosted platform for task and project management, MeisterTask is designed to give administrators complete control over all stages of their projects.

As well as monitoring capabilities for managers, the platform provides collaboration features for team members to boost efficiency in the workplace.

The platform offers tons of project management tools such as reporting, automation, and integration, and connects with third-party apps like Google Drive and Dropbox to streamline your workflow. Best of all, it’s simple to use.

Below we explore MeisterTask in more detail.

Key features

  • Unlimited sections – you can create, name, and sort as many sections as you need, allowing you to customise your dashboard to suit your workflow.
  • Filters – use filters such as tag, assignee, watcher, status, due date, and schedule to view your projects in a way that works best for you.
  • Timeline – place tasks on the timeline to view an entire project together in a calendar view.
  • Automations – increase efficiency by automating repeating steps in your workflow.
  • Recurring tasks – set a template for a recurring task if you need to perform the same task regularly.
  • Task limits – limit the number of tasks you take on at once with ‘task limits’. Allow your team to focus on the job in hand.
  • Assignees and watchers – after assigning a task to a team member, stay in the loop by becoming a watcher.
  • Due dates – set due dates to establish clear goals and deadlines with your team.
  • Time tracking – use the built-in time tracker to keep track of time spent on each task.
  • Custom fields – add custom fields to your tasks to provide even more information.
  • Multiple checklists – use checklists to ensure that tasks are performed completely.
  • Attachments – attach files and images directly to each task so they’re there when you and your team need them.
  • Tags – use tags to organise your tasks by category, client, priority, or anything else. You can then filter your tasks using tags to streamline your workflow.
  • Agenda – use the ‘agenda’ as a personal, private board where you can pin tasks from any project. This allows you to see exactly what jobs you need to prioritise – even if they’re all from different projects!
  • Dashboard – each MeisterTask user can enjoy their own customisable dashboard with a personal checklist.
  • Desktop app – don’t want to use MeisterTask from your browser? Download the desktop app instead and work directly from your Mac or PC.
  • Mobile app – with the MeisterTask mobile app, you’ll never miss a notification while on the go. There are currently mobile apps from iOS and Android.

MeisterTask features

Meistertask Pros and Cons


Despite its simple interface, MeisterTask is packed with innovative features to speed up and streamline your workflow.

Below, we explore some of the things that make MeisterTask great.

+ Designed for project collaboration and management

MeisterTask was built with project collaboration and management in mind. Combining the features and capabilities of project management, collaboration, and task management, MeisterTask is a one-stop-shop for your project management needs.

Easily create projects, add team members, and assign tasks at the click of a button.

+ Every team member can see where they are

One of the best things about MeisterTask is flexible workflows and project boards.

The project boards can be seen by all members of the team, allowing everyone to see where they are in terms of project status, progress, tasks, assignments, and due dates.

Each user has their own dashboard that can be customised to show completed and in-progress tasks, a daily report, and a quick overview.

+ Instant communication

MeisterTask allows you to communicate and share with the whole team in seconds.

The platform benefits from a central hub where all your information is stored, allowing any team member to view files and updates from anywhere in the world.

There’s also a space to discuss ideas with team members, assign tasks, and set due dates.

+ Integration with other apps

MeisterTask can be integrated with leading business and productivity apps, transforming it into a fully extended platform.

Use MeisterTask alongside the integrated apps to share files and improve collaboration, communication, and scheduling.

The platform also integrates with MindMeister, a mind mapping tool that allows users to brainstorm ideas in real-time with other members of the team.

This makes the tool perfect for planning and visualising future projects.

+ Team Collaboration Features

Allowing multiple users to access one account, MeisterTask allows teams to come together to complete a project.

All team members can stay in the loop with the project status list which appears in a central location.

Team members can comment on tasks and share files through Dropbox or Google Drive integrations.

There’s also the option to set reminders for deadlines and to set team notifications when a member is done with their task.

+ Streamlined Task Management

Another benefit of MeisterTask is its streamlined task management capabilities.

After opening up the platform, you are presented with a task list and notification log board. This allows you to see exactly where you are in terms of the project status.

As soon as one task is complete, you can immediately move onto the next one and increase productivity.

The platform uses project boards to organise tasks into groups. It also benefits from a tagging system so you can easily filter through the tasks to find the one you’re looking for.

You can distribute tasks around the boards by dragging and dropping, so you can easily organize the boards to suit your preference.


Like everything, MeisterTask does have a few downfalls. Below, we explore some of the things that aren’t quite so good about the platform.

– Basic features on the free plan

Although MeisterTask has a free plan, the features are pretty basic, and you don’t have much control over the organisation of your tasks. On the free plan, you’re not able to set priorities for tasks or use the same tagging system as the paid versions.

If you’re a freelancer or small business, you may decide you don’t need the advanced features of the paid plans. If that’s the case, the free plan might suit you perfectly.

– Can be costly for large businesses

While the free plan may be sufficient for freelancers and small businesses, larger businesses will probably need to upgrade to a paid plan. Depending on how many team members you have, this can be costly – particularly if you want access to all the MeisterTask features. It is worth the investment however.

– Transferred to browser

Many users enjoy using the desktop version of MeisterTask instead of using it from their browser. However, if you try to access Preferences or Statistics from the desktop app, you are transferred to the browser which can be annoying.

Pricing Plans

MeisterTask pricing

MeisterTask offers four pricing plans – Basic, Pro, Business, and Enterprise.

Basic Plan – Free

The Basic Plan is completely free and is ideal for simple and fun task management. With this plan, you get up to 3 projects, unlimited project members, customisable project boards, limited integration possibilities, file attachments up to 20MB per file, mobile apps, and email support.

Pro Plan – $8.25 per user / month

Advertised as their ‘best value’ plan, the Pro is built for powerful integration and workflow automation.

With this plan, you get: unlimited projects, unlimited project members, customisable project boards, file attachments up to 200MB per file, mobile apps, email support, project groups, recurring tasks, automation, multiple checklists, agenda, WIP Limits, custom backgrounds, searchable task archive, statistics and reports, multiple team members, an admin account, and unlimited integrations.

Business Plan – $20.75 per user / month

According to the company website, the Business Plan is ideal for group sharing and sophisticated permissions.

With this plan, you get unlimited projects, unlimited project members, customisable project boards, file attachments up to 200MB per file, mobile apps, project groups, recurring tasks, automation, multiple checklists, agenda, WIP Limits, custom backgrounds, searchable task archive, statistics and reports, multiple team members, and an admin account.

It also comes with unlimited integrations, timeline, roles and permissions, custom fields, the ability to add groups to your team, compliance and activity exports, team-wide project sharing, group sharing, security restrictions, and priority email and phone support.

Enterprise Plan – custom pricing

The Enterprise Plan is MeisterTask’s top tier plan. Individually tailored to meet your business’s needs, this plan comes with: unlimited projects, unlimited project members, customisable project boards, file attachments up to 200MB per file, mobile apps, project groups, recurring tasks, automation, multiple checklists, agenda, WIP Limits, custom backgrounds, searchable task archive, statistics and reports, multiple team members, and an admin account.

You also get access to unlimited integrations, timeline, roles and permissions, custom fields, the ability to add groups to your team, and compliance and activity export.

This plan is ideal for truly collaborative working as you get access to team-wide project sharing, group sharing, security restrictions, priority email and phone support, a dedicated account manager, personalised onboarding assistance, custom security review and SAML Single Sign-On.

What is task management?

If you’re new to the world of task management software, you might be wondering what task management actually is. Essentially, a task is something on your list of things to complete. Task management is keeping track of those tasks from the moment they’re assigned to the moment they’re complete. This means that task management involves the planning, sorting, organizing, and tracking of tasks.

What is task management software?

Task management software is a software that helps you to handle the job of task management. The software allows users to digitally sort, assign, and keep track of tasks from start to finish. Many task management platforms, including MeisterTask, allow team members to collaborate on tasks and share their ideas in one central location.

With task management software, you can create a list of tasks to complete. These tasks can then be sorted into groups and placed on a project board before being assigned to the team member responsible. The software also allows the team to stay in the loop about the progress of a task.

What is the Kanban-style?

MeisterTask uses Kanban-style project boards to display tasks. Many task management platforms use this style as it’s seen a being the most visual way to engage with a task.

Essentially, the Kanban method involves created a project, then creating a workflow, then filling it with tasks, and then moving the tasks through the workflow.

Why is task management important?

Task management is important for keeping on top of tasks and progress. This is especially true for big projects with multiple team members working on them.

Task management allows each member of the team to track the progress of a project until its competition; this means that you never miss important deadlines or lose track of where you are.

What are the advantages of task management tools?

Task management tools have many advantages. Whether you’re a freelancer, small business owner or a team member for a large company, task management software helps you track and manage your workload.

An advantage of cloud-based project management tools, such as MeisterTask, is that all the project-related information is stored in the cloud. As well as keeping it secure, this allows all project members to access the information whenever they need it.

Is MeisterTask right for me?

With multiple plans to choose from, MeisterTask is a great project management tool for businesses of all sorts. If you’re a freelancer or a very small business, the free plan might be enough for the moment. While it doesn’t come with all the features, it still offers enough to get you started.

As the software is cloud-based, it’s compatible with any Mac or Windows computer so there are no restrictions in that area. If you want to manage tasks on-the-go, MeisterTask may be suitable for you.

The platform does come with mobile apps, but currently only for iOS and Android. So, if you don’t have an iOS or Android device and you’ve got your heart set on mobile task management, it may be better to look elsewhere.

Overall, the platform is affordable, has tons of customisable options, and integrates seamlessly with other apps.

You can connect MeisterTask with:

  • Dropbox
  • Google Drive
  • MindMeister
  • Zendesk
  • Freshdesk
  • Slack
  • Hangouts Chat
  • Spark
  • Microsoft Teams
  • Office 365 Groups
  • Outlook
  • MeisterTask for Gmail
  • Google Calendar
  • G Suite
  • Box
  • Email
  • Mailbutler
  • Confluence
  • GitHub
  • Bugsnag
  • BitBucket
  • MOCO
  • Paperform
  • PromoDrone App
  • Harvest
  • Timely

MeisterTask provides a central platform for you and your team to store project-related information, allowing everyone to stay in the loop throughout the project. With reminders and notifications for upcoming due dates, you’ll never miss a deadline again.

If you’re looking for a tool that’s easy to use, MeisterTask could be ideal. Despite being packed with features, the platform is straightforward and benefits from a simple interface. If you’ve used Kanban-style project management tools in the past, the setup of the platform will feel familiar to you. If not, don’t panic! It’s simple enough for even beginners to use.

MeisterTask is also great for those who work remotely or who work within a remote team. With impressive collaboration options, the platform allows you and your team members to work together on projects in real-time. This allows you to spend less time chasing up project information and more time on the job in hand.

If you’re unsure whether MeisterTask is the right platform for you, give the free plan a try. You can then see how you get on with the software and upgrade your plan if necessary.

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